Physical Verification Site Images
1. Overview
The Physical Verification Site Images child table is used within the Physical Verification DocType in the Clearing module of ERPNext. It enables users to upload and attach photographic evidence captured during the physical inspection of consignments. These images support verification accuracy, compliance, and audit readiness.
2. Key Features
- Integrated as a child table in the Physical Verification DocType.
- Allows image upload through an Attach Image field.
- Supports multiple image uploads per inspection entry.
- Images are stored within ERPNext and linked to the parent verification record.
- Enables real-time visual documentation of site or cargo conditions.
3. Pre-Requisites
- An existing Physical Verification document.
- Images available in supported formats (JPG, PNG).
- User permissions to upload attachments.
4. Step-by-Step Usage
How to Add Site Images:
- Open a Physical Verification document.
- Scroll down to the Site Images section (table).
- Click "Add Row" to insert a new entry.
- Click the Attach Image field to upload, or drag and drop the image.
- Repeat to upload multiple images.
- Click Save to store images with the record.
5. Troubleshooting (Common Errors and Resolutions)
| Issue | Cause | Resolution |
|---|---|---|
| Image not uploading | File too large or unsupported format | Use JPG or PNG files within size limits |
| Unable to add image | No parent document or missing permission | Ensure a Physical Verification exists and user has access |
| Image not showing in print | Print format not customized | Update print format to include child table with image field |
6. User Roles and Permissions
Access to this child table is controlled through the parent Physical Verification DocType.
| Role | Permissions |
|---|---|
| System Manager | Full access (view, add, edit, delete) |
| Clearing Officer | Create and edit during verification |
| Reviewer/Auditor | Read-only access post submission |
7. Key Notes
- Images are saved in ERPNext's file system and linked to the document.
- You can preview images directly in the form interface.
- Images remain accessible after submission.
- Consistent file naming improves organization and traceability.
8. What Business Process Pain Point Does It Help Remove?
- Removes dependency on external photo storage or email communication.
- Provides visual evidence for cargo inspections.
- Supports resolution of disputes and complaints with photographic proof.
- Improves audit trail and field staff accountability.
- Centralizes inspection records for compliance and quality control.