RI Genesis

Introduction

The RI Genesis document type is designed for managing data related to RI reconciliation processes.

1. Overview

The RI Genesis document type consists of fields that capture information essential to reconciliation activities. Users with appropriate roles have permissions to interact with the document.

2. Access and Permissions

User Roles and Permissions

• System Manager: Full access, including reading, writing, creating, submitting, deleting, sharing, printing, and exporting documents.
• RI User: Almost full access with the ability to read, write, create, submit, delete, share, print, and email but without the ability to amend or cancel documents.

Note: Only users with the assigned roles mentioned above can access or modify RI Genesis documents.

3. Document Structure

Key Fields and Their Descriptions

1. Company:

   • Description: Links the company associated with this reconciliation record.

2. Is Reconciled:

   • Description: Check to indicate if the document has been reconciled.

3. Posting Date:

   • Description: The current date when the document is posted.(read-only)

4. Posting Time:

   • Description: The current time the document is posted.(read only)

5. GC Name:

   • Description: The name for the reconciliation entry.

6. GC From Date:

   • Description: The start date for the reconciliation period.

7. GC To Date:

   • Description: The end date for the reconciliation period.

8. GC Report Upload:

   • Description: Attach to Upload the related report file for the reconciliation.

9. GC Report Download Template:

   • Description: Button to download the report template used for creating the document.

10. Amended From:

    • Description: Shows the link reference to the original document if it has been amended.
    • Read-Only.

4. Creating an RI Genesis Document

Steps to Create a New Document

1. Navigate to the RI Genesis module:
   • Go to Modules > RI Reconciliation > RI Genesis.
2. Click on “New”.
3. Fill out the mandatory and relevant fields:
   • Company: Select the company from the list.
   • GC Name: Enter a unique name for the reconciliation.
   • GC From Date and GC To Date: Choose the start and end dates.
   • Upload: Use the GC Report Upload field to upload the related file.
4. Ensure all fields are completed accurately.
5. Click “Save” to save the document as a draft.
6. Submit the document:
   • Once verified, click Submit to finalize the document.

Editing an Existing Document

1. Navigate to the desired document in the List View.
2. Click on the document to open it.
3. Make the necessary edits.
4. Save and Submit if changes are final.

Downloading Report Template

• Click on the GC Report Download Template button to download the template file needed for report submissions.

5. Field Behavior and Conditions

• Read-Only Fields: Fields like Posting Date, Posting Time, and Amended From are read-only and cannot be modified directly by users.
• Attachment Handling: You can upload files up to a specified maximum attachment size in the GC Report Upload field.

6. Tips for Effective Use

• Ensure all date fields are consistent to maintain data integrity.
• Use the Is Reconciled checkbox to mark documents as reconciled after review.
• Make use of the GC Report Upload field to store relevant documents for easy reference and future audits.
• Double-check data before submitting, as amendments require additional permissions.