RI Reconciliation

Introduction

The RI Reconciliation document type is a structured format within the RI Reconciliation module used to manage and oversee reconciliation processes.

1. Overview

The RI Reconciliation document type captures relevant information for reconciling data within the RI framework.

2. User Roles and Permissions

Roles with Access

• System Manager: Has full permissions including creating, editing, submitting, canceling, amending, deleting, and exporting.
• RI User: Similar to the System Manager, with permissions for creation, reading, editing, submitting, canceling, amending, deleting, and sharing.

Note: Permissions ensure only authorized users can interact with the document.

3. Document Fields and Descriptions

Key Fields

1. Smart Policy:

   • Description: Links to an existing RI Smart Policy document for reference.

2. Genesis:

   • Description: Links to a related RI Genesis document.

3. Posting Date:

   • Description: Today’s date when the document is posted.(read-only).

4. Total Reconciled:

   • Description: The total amount or number of reconciled items.

5. Reconciled File:

   • Description: Attach File of supporting documents related to reconciliations.

6. Total SM UnReconciled:

   • Description: The total number or value of unreconciled items related to Smart Policy.

7. SM UnReconciled File:

   • Description: Attach supporting documents related to unreconciled Smart Policy data.

8. Total GC UnReconciled:

   • Description: The total number or value of unreconciled items related to Genesis.

9. GC UnReconciled File:

   • Description: Attachment for supporting documents related to unreconciled Genesis data.

10. Amended From:

    • Description: Indicates the linked document that was amended to create this entry.
    • Read-Only.

4. Creating an RI Reconciliation Document

Steps to Create a New Document

1. Navigate to the RI Reconciliation module:
   • Go to Modules > RI Reconciliation > RI Reconciliation.
2. Click “New” to create a new document.
3. Complete the required fields:
   • Smart Policy: Link to an existing RI Smart Policy.
   • Genesis: Link to the related RI Genesis document.
   • Total Reconciled: Enter the reconciled total if applicable.
   • Attach supporting documents in the Reconciled File field as necessary.
4. Save the document as a draft.
5. Submit after reviewing to finalize.

5. Field Behavior and Conditions

• Read-Only Fields: Posting Date and Amended From cannot be edited directly.

• Attachments: Ensure files are attached in the relevant fields like Reconciled File, SM UnReconciled File, and GC UnReconciled File for comprehensive documentation.

• Amendment: The Amended From field tracks the original document if amendments are made.

• Use descriptive file names for attachments to easily identify related files.

• Review totals like Total Reconciled and Total UnReconciled for consistency and accuracy.