---
title: "User Manual: Special Closing Balance"
space: "Csf_tz_enhancements"
url: "https://support.aakvatech.com/special_closing_balance"
updated: "2026-07-22"
---

## 1. Overview
The **Special Closing Balance** module allows users to record and reconcile stock quantities at specific times. It supports stock quantity adjustments and automatic stock entries, ensuring accurate inventory records.

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## 2. Key Features
- Fetch items from warehouse stock.
- Auto-calculate stock differences.
- Create stock entries (Material Receipt or Manufacture).
- Supports BOM-based manufacturing for quantity adjustments.
- Track stock balance at submission.
- Integrated with **CSF TZ Settings**.

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## 3. Pre-Requisites
- Valid **Warehouse** and **Company** created.
- Items must be stock items, with **default warehouse** set per item.
- For manufacturing, **BOM** must be active, default, and submitted.
- User must have appropriate **Stock User/Manager** permissions.

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## 4. Step-by-Step Usage
1. **Create New Record** under **Special Closing Balance**.
2. Select **Company**, **Posting Date/Time**, and **Warehouse**.
3. Click **Fetch Items from Warehouse**.
4. System will populate stock items and current balances.
5. Enter actual **Quantity** observed.
6. Submit the document:
   - System creates **Stock Entry** for adjustments.
   - If manufacturing is enabled, **Manufacture Entry** is created.
7. View linked **Stock Entry** in the document.

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## 5. Script Customizations
- **JS Custom Button**: Triggers `get_items` method to fetch stock data.
- **Python Submit Logic**: Validates quantity, fetches BOM, and creates **Stock Entry**.
- **Warehouse Query**: Filters warehouses by selected company.
- **Child Table**: `Special Closing Balance Detail` captures item, UOM, quantity, and stock balance.

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## 6. Troubleshooting (Common Errors and Resolutions)
| Error | Cause | Resolution |
|------|-------|------------|
| *Default active BOM not found* | No default BOM for item | Create/activate BOM for item |
| *Stock Entry Creation Failed* | Data inconsistency or missing fields | Review quantity and item setup |
| *No items fetched* | Default warehouse not matching | Set correct default warehouse in item master |

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## 7. User Roles and Permissions
| Role | Permissions |
|------|-------------|
| **System Manager** | Full Access |
| **Stock Manager** | Full Access |
| **Stock User** | Read, Write, Submit |

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## 8. Key Notes
- Non-stock items, serial/batch items are **excluded**.
- Ensure **CSF TZ Settings** are correctly configured.
- Stock difference = **Entered Quantity - Current Balance**.
- Generated **Stock Entries** are traceable via link field.