Outsourcing Attendance

1. Introduction

The Outsourcing Attendance form is part of the Property Management Solution module. It is used to record and manage attendance details of outsourced staff, including shift information, the attendance date, and specific attendance details for each individual. This form allows users to monitor attandance efficiently and supports the creation of attendance details in bulk.

2. Accessing the Outsourcing Attendance Screen

To access the Outsourcing Attendance screen:

Navigate to the Property Management Solution module.
Select Outsourcing Attendance from the list of available documents.
Once inside, you will be able to create a new attendance record or view and manage existing record.

3. Field Descriptions

Here are the primary fields in the Outsourcing Attendance form:

Shift Date

Enter the date for which the attendance is being recorded. This field is required to track when the shift occurred.

Shift Name:

Select the shift for which the attendance is being recorded. The shiift defines the group of individuals working during that time.

Outsourcing Category Nmae:

This field is automatically populated based on the selected shift and refernces the category of outsourcing related to the selected shift.

Attendance Details:

This table stores individual attendance records for each person with the selected shift. You can add multiple entries to this table, specifying the attendance details of each person.

Amended From:

This field is automatically populated if the document is an amendment of a previous attendance record.

4. Creating and Managing Outsourcing Attendance

To create a new outsourcing attendance record:

Click on the New button in the outsourcing Attendance screen.
Shift Date: Selet the date for which the attendance is being recorded.
Shift Name: Select the name of the shift from the dropdown list. The system will automatically populate the Outsourcing Category Name field based on the shift selected.
Add attendance details in the Attendance Detail table:

For each person present during the shift, click Add Row to add their attendance information.
Select the Individual's name, and other fields will be auto-filled based on the selected shift and category.

Once all attendance details are entered, click Save to store the attendance record.

5. Attendance Details Table*

The Attendance Details table is used to record detailed attendance information for each individual. This table is linked to the Outsourcing Attendance Details screen, where the following fields are managed:

Person Name: select the name of the person who was present during the shift. The person must belong to the same outsourcing category as the shift.
Position: The position or location of the person during the shift.
Status: The attendance status of the person (e.g., Present, Absent).

You can add multiple entries to the table, making it easy to manage attendance for large shifts.