Outsourcing Attendance Reports

Introduction

The Outsourcing Attendance report in the Property Management Solution provides detailed insights into attendance records for outsourced personnel. It includes information such as the shift details, attendance status (Present, Absent, or Day off), and additional remarks related to the attendance for specific individuals. This report helps organizations manage outsourced labor more effectively by tracking attendance and ensuring accurate records.

1. Purpose of the Outsourcing Attendance Report

The Outsourcing Attendance report is designed to:

• Track attendance records for outsourced personnel.

• Display detailed information about shifts, personnel names, and attendance status.

• Provide attendance summaries with totals for present, absent, and day-off statuses.

• This report is especially useful for managers overseeing outsourced labor or external service providers.

2. Key Fields in the Report

The Outsourcing Attendance report includes the following columns:

Created by:

• Description: Displays the name of the user who created the attendance record.

Approved by:

• Description: Displays the name of the user who approved the attendance record.

Shift:

• Description: Displays the name of the shift (e.g., Morning Shift, Night Shift).

Date:

• Description: The date for which the attendance is recorded.

Person Name:

• Description: The name of the person whose attendance is recorded.

Position:

• Description: The position or role of the person (e.g., Security Guard, Cleaner).

Present:

• Description: Displays 1 if the person is marked as present for the shift, otherwise 0.

Absent:

• Description: Displays 1 if the person is marked as absent, otherwise 0.

Day off:

• Description: Displays 1 if the person has a scheduled day off, otherwise 0.

Total:

• Description: The total number of attendance records (always 1 for each entry).

Remarks:

• Description: Any additional remarks or comments related to the attendance of the person.

3.Usage

Generating the Report

• Navigate to the Outsourcing Attendance report within the Property Management Solution module.

• Click "Run" to generate the report. The report will display all the relevant attendance details based on the attendance records stored in the system.